Abstract submission
The scientific committee of the WEON 2023 invites you to submit your abstract for an oral or poster presentation. The language of the WEON 2023 is English, so all abstracts must be written in English and all presentations must be given in English. By submitting a proposal each presenter agrees to follow the guidelines. Before you start filling out the online abstract form, please read the guidelines and instructions carefully.
Submission of abstracts is possible from January 23th until March 5th, 2023.
Registration fee
The conference registration fee includes access to all plenary sessions, workshops and poster sessions. Your registration fee depends on the date of registration (which opens on March 27 with early birds ending on May 21, 2023. and your membership of the Netherlands Epidemiology Society (VvE). Please note that online registration opens at 27 March and ends on June 11, 2023. It is also possible to only register for a pre-conference workshop. Registration is possible here
The registration fees for the WEON 2023 conference are:
Registration of accepted presenters
All accepted presenters must register for the conference before the deadline of the early bird registration, which is May 21st, 2023. Presenters not registered by this date will not be included in the scientific program.
Catering / diet
The registration fee includes full catering at June 22 and 23, except for dinner (this is a separate option if you participate in the social program). Lunch includes solely vegetarian and vegan options. Please let us know in the registration form if you have other dietary wishes.
Preferences for the masterclasses
On Thursday June 22 in the afternoon there will be interactive masterclasses. You’ll find more information about these sessions in the designated webpage and conference program. Please indicate your masterclass preferences on the registration form. Masterclasses are assigned on a first-come-first-serve basis, as there is a limited number of participants possible for each masterclass.
Pre-conference workshops
This year there will be five interactive, live pre-conference workshops that will take place on Wednesday June 21st, 2023 at the Erasmus Medical Center in Rotterdam. In addition, we will be organizing one online pre-conference workshop. You’ll find more information on the website under preconference workshops. Please indicate if you would like to attend in the registration form, it is also possible to only register for a pre-conference workshop.
Social program
On Thursday June 22nd in the evening there will be a social program organized in the city center of Rotterdam. This program includes an activity and a dinner. You’ll find more information on the website under social program. There are limited spots available, on a first-come-first-serve basis. Please indicate if you would like to attend in the registration form.
Payment methods
Payment follows at the end of the registration module. It is possible to pay with IDEAL (only Dutch participants), VISA or Mastercard.
Cancellation policy
In case of cancellation before June 1st, 2023 we will charge 50% of the total amount you are registered for. After this date no refund can be made, also if you do not turn up for the conference for whatever reason, but it will be possible to transfer the ticket to a colleague until June 19th, 2023 through a request in writing ( i.marks@erasmusmc.nl ). For questions about payment, please send an e-mail to Ineke Marks, assistant conference manager – Het Congresbureau, i.marks@erasmusmc.nl.