Abstract submission

The scientific committee of the WEON 2023 invites you to submit your abstract for an oral or poster presentation.

The language of the WEON 2023 is English, so all abstracts must be written in English and all presentations must be given in English. By submitting a proposal each presenter agrees to follow the guidelines. Before you start filling out the online abstract form, please read the guidelines and instructions carefully.

Guidelines Abstract submission WEON 2023

The deadline of submission is March 5^th, 2023. The receipt of your abstract will be confirmed by email. Abstract submissions will open from January 23rd, 2023 onwards.

Abstract layout

Before you start with the online abstract form, please prepare the following information:

• Type your abstract in the text box or copy paste your text. Avoid using special characters.
• Details of the presenting author: family name, initial(s), affiliation(s) and e-mail address.
• Details of all co-authors: family name, and initial(s).
• Structure your abstract with the following headings: Introduction, Methods, Results, and Conclusion.
• The abstract body text is limited to a maximum of 300 words. 
• Figures and tables are not allowed.

Review process 

The WEON 2023 scientific committee will review the abstracts. The committee will contact authors by May 1^st, 2023 at the latest with formal acceptance or rejection notices in order to allow presenters sufficient time to register for the conference and make travel arrangements. All notifications will be sent to the e-mail address provided during the abstract submission process. 

Registration

All accepted presenters must register for the conference before the deadline of the early registration May 21^th, 2023. Presenters not registered by this date will not be included in the scientific program.

Dissemination of abstracts

All accepted abstracts will be published on the conference website.

Abstracts for the VvE Student Award

Bachelor and master students are invited to submit an abstract concerning their epidemiological internship. A maximum of four abstracts will be nominated for the VvE Student Award. All nominees will have to give an oral presentation at the WEON. See for more information: https://www.epidemiologie.nl/activiteiten-2/vve-prijzen/

Cancellation Policy

Please do not submit an abstract if you are not confident that you will be able to attend the conference and present your work. If your abstract has been accepted for a presentation but extenuating circumstances prevent your attendance, we ask that you attempt to find another individual to make the presentation and notify us of this change as soon as possible. 

If cancellation becomes absolutely unavoidable, please contact us immediately so we can remove your presentation from the conference program.

General rules

Abstract submission indicates acceptance of and compliance with the rules outlined below:

• Submission of an abstract constitutes a commitment by the presenting author to attend the conference and present the findings. If accepted, the presenting author is required to pay all costs associated with the conference.
• All co-authors have consented to be included as co-authors and they have read and approved the abstract and its contents. They permit the abstract to be published on the conference website upon acceptance.
• The work described is original to the authors and was conducted in accordance with current ethical standards. Conflicts of interest should be disclosed. 
• Abstracts may not already have been accepted for publication in a peer-reviewed journal at January 15^th, 2023.